Calendars and finding a free time

This is your real calendar. Invitations go out from your own calendar, exactly as if you made the change in Google Calendar or Outlook.

#Connect your calendar

1. Open Email & calendar, then Calendar.
2. Choose Connect account. Under Google Calendar or Outlook Calendar, choose Connect to and your project.
3. Sign in on Google's or Microsoft's own screen and allow access.

Already connected your mailbox for email? You may still need to connect again with calendar access.

#Do it in the dashboard

1. Your calendars are listed on the left. Tick or untick them to show or hide their events.
2. Switch between Week and Agenda, and use Today to jump back.
3. Choose New event, or double-click an empty spot in the week.
4. Add a Title, the time, and Participants (their email addresses).
5. Turn on the switch to add a Google Meet or Microsoft Teams link.
6. Choose Create event. Each participant gets an invitation.

Click any event to see it, change it or answer it with Going?

#Find a time that works

Under Find a time:

1. Pick the Mailboxes to check. You can mix Google and Microsoft, up to 10 at once.
2. Set the Meeting length, the Open hours and the days.
3. Under Who must be free, choose Everyone or At least one person.
4. Choose Find times, then click a free slot to turn it into an event.

The Busy this week tab shows when each person is already booked.

#Or ask your AI

Find a 30-minute slot next week when both my Gmail and my work Outlook calendars are free, between 9:00 and 17:00. Then book it as "Launch review" with a Google Meet link and invite ana@example.com. Show me the time before you book it.

#Good to know

• Finding a time only looks at each person's main calendar.
• Google events get Google Meet links. Outlook events get Teams links. You cannot add Teams to a Google event, or Meet to an Outlook one.
• A calendar marked read-only cannot be changed here.
• Times on the week view are in your browser's timezone.
• A connected Google or Microsoft account counts as a channel on your plan. See Plans and usage.

Next: Use your Drive and OneDrive files